![]() It allows the reader to form a quick summary of the document and the next steps they should take in processing and responding to the document if appropriate. Next Steps, instructions, or follow up actionsĪlthough it appears to be a lot of information and details, writers should keep the letter of transmittal to one page.Summarize the important details of the document. ![]() Greeting – use the standard for your company, keep it professional.Recipient – Full name, address, official title, organization, company name.Date – the date the letter is being sent.Heading – your company’s name and full address, your name.Outcomes – highlighting the completion of a project that met, exceeded, or provided unexpected outcomesĮssential Elements of a Transmittal LetterĪs with all letters, a transmittal letter has specific elements that should be included in every letter.Changes in Schedule – communicating deviations from plans.Reflecting Decisions – contained in a document and approved.Requesting Approval – drafts, contracts.Specialized documents – confidential, sensitive, private.Proposals – responses to RFI (Request for Information), RFQ (Response for Quotation).Reports – scientific, technical, financial, and general information.Some of the common uses of a letter of transmittal include: Letters of transmittal can be used within an organization, between departments or divisions of the same company, and to recipients in other companies who are not familiar with your project. Mention requirements, such as a response by a specified date.A recipient, when they read the letter, will understand what they received and why it was sent to them. It communicates the importance of the document and why someone should read the document. A letter of transmittal is usually a short one-page cover letter accompanying a document.
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